Our management posts the last board meeting's minutes on a website that unit
owners can access, but they're posted several months after the meeting took
place, and sometimes after the following meeting has already happened. I've
made repeated requests to get them earlier, but both the management and the
board have ignored me and pointed the finger the other way. I haven't looked at
the bylaws but is there usually something in there about this? If it goes
against the bylaws, what action could I take to force them to publish minutes
in a timely fashion?
—Waiting in West Palm
“Pursuant to the association’s bylaws and Florida Statutes minutes of meetings should be taken and maintained
as part of the association’s 'Official Records,'” says Shari Garrett, an attorney at the law firm of Siegfried, Rivera, Hyman,
Lerner, De La Torre, Mars & Sobel in West Palm Beach. “However, there is no time parameter outlined in Florida Statutes and there are
generally not such time parameters contained within an association’s bylaws.
“Recognizing that the board meeting minutes are typically transcribed, either
from someone’s handwritten notes or a tape recorder, and are not adopted as proper minutes
until they have been approved at a subsequent board meeting, it is typical to
anticipate a delay.
“It is our practice to recommend to our clients that these proposed minutes be
prepared as soon as practicable and circulated to the board members prior to
the next scheduled board meeting, as traditionally, the minutes from the prior
meeting are approved at the next scheduled board meeting.”